Attendance Documents

Are you looking to request leave of absence for your child? If so, you can use the document below and send it in to school - feel free to email the request form to


Please Note:


Term-time holidays – A GUIDE FOR PARENTS


Term-time holidays are intended for children whose parents are unable to take holiday at any other time.


Newcroft Primary Academy will consider every application individually; its policy is NOT to grant leave of absence for a holiday other than in the most exceptional circumstances Time off school for family holidays is not a right. An application must be made in writing, with appropriate evidence, in advance of the intended holiday.  


From 1st September 2013, the law states that schools should not authorise leave of absence unless:


ü      An application has been made in advance by the parent with whom the pupil normally resides AND


ü      The Head teacher considers that there are exceptional circumstances relating to the application.


Newcroft Primary Academy will consider authorising holidays for (exceptional circumstances):


  • service personnel and other employees who are prevented from taking holidays out of term-time;
  • when a family needs to spend time together to support each other during or after a crisis;
  • parents who are subject to a strict and un-negotiable holiday rota and evidence is provided to this effect.


Requests for holidays for the following reasons will not be authorised:


  • cheaper cost of holiday;
  • availability of the desired accommodation;
  • poor weather experienced in school holiday periods; and
  • overlap with beginning or end of term.


Newcroft Primary Academy will respond to all requests for a leave of absence in writing giving the reasons for the decision.


Newcroft Primary Academy will NOT authorise a holiday during periods of national tests ie: SATs examinations.


6.Extended leave of absence


In considering absence for extended trips overseas Newcroft Primary Academy will take account of the following:


  • a visit to family overseas has a very different significance from a normal ‘holiday’;
  • such visits may be important in terms of children’s identity and self-esteem as they grow up;
  • parents may feel that the reasons for their visit outweigh the importance of their child’s uninterrupted attendance at school (although parents could be encouraged to use the school holiday periods for at least part of their trip);
  • the reasons for wishing to make a visit is more difficult, particularly for minority ethnic families, where huge distances and high costs are involved.
  • Where extended leave of absence is granted there will be an expectation that the pupil undertakes some school-set work during this period. 

Newcroft Absence Request Form.pdf
Adobe Acrobat document [96.5 KB]

We use our Holiday Request Calculation Chart to fairly calculate whether we should authorise each request for leave.

Holiday request authorisation calculatio[...]
Adobe Acrobat document [116.0 KB]
Attendance Policy 2013-2016 v 13.08.pdf
Adobe Acrobat document [441.8 KB]